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Event RSVP
See graphic below for the Playbook Play #1 with some sample text messages you could send as part of this implementation step.
EVENT RSVP:
You do a great job of planning events for your church, and we want you to make sure you get the highest attendance possible.
If you aren't reminding your congregation via text prior to the event, you are missing out!
We are in a very busy world where people add new things to their schedules daily.
Keep in front of them with a simple reminder text during the week of the event, and again the day before.
You can send these reminders to your "Members in the Loop" Group, or you can have people specifically join an RSVP Group for the event via Keyword, or by having a tablet set up in the lobby with the digital connection card link to get RSVP info.
TEMPLATE INFO-EVENT RSVP:
For the RSVP to an event, we recommend creating your Group and adding the Workflow template named "Outreach Event RSVP".
That template comes with four follow-up messages. You'll want to doublecheck these messages to ensure they have the right information for your event, and that the RSVP link goes to the right form.
You may also want to schedule a text message and email message to go out on the day of the event as their final reminder.
You can do this by manually scheduling these messages via the Messages tab and choosing to schedule the text/email instead of choosing Send Now.
Or you could add the last reminder message as a step in your Workflow by choosing Add Step at the bottom and selecting what kind of message should be sent.
Then set the message to send a few hours before your event!
Here is a sample text you can copy, edit, and use for your scheduled messages:
Text Message: "Don't forget! [INSERT EVENT NAME] is tomorrow at [INSERT EVENT TIME]. We hope to see you there! ~ [INSERT PASTOR NAME]"
Email:
"Hey {FIRST_NAME}!
I'm so excited you can attend [INSERT EVENT NAME] tomorrow at [INSERT EVENT TIME]! It's sure to be a great time. Don't forget to bring a friend too!
For more information, check out this link: [INSERT EVENT WEBPAGE] or see the attached flyer.
We are very excited you can join us and know it's just going to be a great time to connect with our church members and community!
Grace and peace,
[INSERT SIGNATURE]"
EVENT CHECK IN:
If your event is open to the community, you should be gathering information from guests at your event!
Make every dollar and volunteer hour that goes into the event go as far as it can.
You can do this simply by having a "check-in table" with tablets loaded with the event Group's digital connection card link set up.
Then ask people to sign in as they get there, sign to get a free gift, sign in to get into the food line, or even run a contest and they enter that way.
You could also ask people to text in a Keyword during the event to serve as a check in or give away entry form. There are lots of options!
But gather that information so you can thank them for coming, tell them more about your church, and invite them back before your next regular service.
TEMPLATE INFO-EVENT CHECK IN:
For the check-in to an event, we recommend creating your Group and using the Workflow template named "Outreach Event Check In System".
That will give you five follow-up messages.
You will want to edit the messages to be specific for your event and include details for the drawing of prizes if you are doing that as part of the event, too.
These follow up steps also give them information about your church, so think about the ways you are unique, so they get to know your church more.
See screenshot below of template messages!
