Not every leader responds to the same approach—which is why we created three email templates, each tailored to a different leadership style. Whether your pastor values mission, strategy, or straight facts, you’ll find an option that helps you start the conversation with clarity and confidence. Choose the one that best fits your leadership team, copy and paste it, personalize it, and hit send.

Cast the Vision: Share the Heart Behind Text In Church

This email is great if your leader is relational, mission-driven, and values ministry culture. It focuses on the why behind Text In Church—helping people feel known, noticed, and loved—and how it aligns with your church’s heart for connection.

____________________________________________________________________________

Subject Line: A Communication Opportunity for [CHURCH NAME]

Hi [Recipient Name],

I recently came across a platform called Text In Church, and I genuinely believe it could make a meaningful difference in how we communicate and care for people at [Church Name].

What stood out most to me? It was built by church leaders—for church leaders. Their team has real ministry experience, from planting churches to leading worship and serving on the front lines of Sunday mornings. They truly understand the pressure points we face and created this tool to support churches like ours.

I’ve started exploring it and am really impressed by how simple and church-focused it is. It combines texting and email in one place, offers automated guest follow-up (complete with proven templates), and even helps turn website visitors into Sunday guests through a feature called Plan A Visit.

More than anything, I love that it’s not just about sending messages. It’s about making sure people feel known, noticed, and loved—and that’s the kind of culture we want to grow here.

If you're open to it, I’d love to chat more about how this could support our mission. Here’s a quick overview you can check out:

👉https://textinchurch.com/how-it-works

Let me know what you think—I really believe this could help us reach more people and strengthen the connections we already have.

Thanks so much,

[Your Name]

Lead with Strategy: Highlight the Features and Ministry Wins

Choose this email if your leader wants to understand how things work and what specific outcomes to expect. It’s structured, detailed, and shows how Text In Church supports scalable, intentional ministry without overloading your team.

____________________________________________________________________________

Subject Line: I Found a Tool I’d Love to Talk to You About

Hi [Recipient Name],

I’ve been exploring a communication platform called Text In Church, and I think it could make a big impact on how we connect with guests, members, and our community.

What stood out most to me? It was built by church leaders—for church leaders. Their team has real ministry experience, from planting churches to leading worship and serving on the front lines of Sunday mornings. They truly understand the pressure points we face and created this tool to support churches like ours.

Here’s what I’m excited about:

It’s simple, intentional, and built to help churches like ours communicate better—without burning out staff or volunteers.

If you're open to it, I’d love to talk more about how this could support what we're already doing. Here's a quick overview if you want to see more:

👉https://textinchurch.com/how-it-works

Thanks so much for considering it!

[Your Name]

Get to the Point: Answer the Questions Leadership Will Ask

This is the best choice if your leader prefers clarity and efficiency. It preemptively answers common questions about cost, ease of use, volunteer-friendliness, and results—making it easy to evaluate quickly and objectively.

____________________________________________________________________________

Subject Line: Can we take a look at this together?

Hi [Recipient Name],

I wanted to share a resource that could really strengthen our communication strategy at [Church Name]—it’s called Text In Church. I believe it could help us better connect with guests, follow up consistently, and engage our community throughout the week.

I know leadership often has some key questions when reviewing new tools. Here’s what you’ll want to know:

What is it?

A simple communication platform built specifically for churches—combining text, email, and even calling in one place.

How much does it cost?

Do we have to learn a lot of new tech?

How does it help our ministry grow?

Can we still talk to people directly?

Is it trusted?

If this sounds like something we should consider, I’d love to chat about it with you.

Here’s a quick link if you want to explore it:

👉https://textinchurch.com/how-it-works

Thanks so much,

[Your Name]